Ref No: LYC-2024-11 

Call Date: November 07, 2024

Submission deadline: 25th November 2024, 5:00pm

Introduction

Local Youth Corner Cameroon (LOYOC) is looking for a qualified company or natural person, specialized in the supply and delivery of farm tools and assorted materials. 

Local Youth Corner Cameroon (LOYOC) is a National, non-profit, non-governmental Youth-led organization (Leadership is between 15 to 35 years old) created in 2002 and registered in 2004. We aim at promoting the empowerment of young people in the domain of peace building, as well as preventing and countering violent extremism and sustainable development. LOYOC was created as a response to the increase in the socio-political and economic challenges facing young people. These challenges include: unemployment, bad governance, gender-based violence, and lack of quality education, poverty, and corruption, poor social justice system, and exclusion in the decision-making processes. Since creation, our impact both at national and international levels are so enormous.  

Objective Of the Bid 

LOYOC needs to hire an on-demand individual or company, specialized in the supply of farm tools and assorted materials, to perform periodic supply and delivery of farm tools and assorted materials. They should have demonstrable experience in working with similar organizations. An excellent understanding of technical terminology around projects related to youth peace and security is a plus.  

Supply Items

• Dig Axes 
• Hoes 
• Buckets 
• Rags 
• Brooms 
• Spades
• Rakes
• Gloves
• Boots
• Lawn Mowers 

Eligibility Criteria

Providers are required to meet the following criteria to qualify for bid submission. 

• Must have an established and registered Structure or Individual in Cameroon. 

• Should be an authorized service provider in Cameroon, and should submit relevant documents/certificates. 

• Must have a 2-5 years experience, with details of the experience. 

• Must provide all relevant tax records required, including VAT and other taxes.

Evaluation Criteria

Your quotation shall be evaluated using the following criteria. 

S/N	Evaluation Criteria	Weight Of Criteria  (100 Points)
1	Ability To Provide Quality Services	20%
2	Experience with NGOs	20%
3	Registration And Certification	20%
4	Service Fee	40%

Exclusion criteria 

If any of the following is true about the bidder at the time of submitting their tender or at any time during the procurement process, they will be excluded from consideration. The bidder may also be blacklisted for participation in future LOYOC procurement. By submitting a tender, the bidder declares that they are not in one of the following situations: 

• They are bankrupt, subject to insolvency, or being wound up, are having their assets administered by a liquidator or by a court, have entered an arrangement with creditors, have suspended business activities.
• They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with applicable laws. 
• It has been established by a court’s final judgment or by a final administrative decision that the bidder is guilty of grave professional misconduct. This misconduct could be the violation of applicable laws or regulations or ethical standards of the profession to which the bidder belongs, or by having engaged in any wrongful conduct which has an impact on its professional credibility. Such conduct could also denote a wrongful intent or gross negligence like: 

1. Misrepresenting information required in this procurement procedure.
2. Entering into agreement with other persons with the aim of distorting competition.
3. Violating intellectual property rights.
4. Attempting to influence the decision-making process during this procurement procedure.
5. Attempting to get confidential information that might give an unfair advantage in the procurement procedure. 

• It has been established by a court’s final judgment that the bidder is guilty of any of the following:

1. Fraud 
2. Corruption
3. Relations with a criminal organization
4. Money laundering or terrorist financing
5. Terrorist offenses or offenses linked to terrorist activities, or inciting, aiding, abetting or attempting to commit such offenses
6. Child labour or other offenses related to trafficking of human beings

• The bidder has shown significant failures in complying with the main obligations of a procurement contract with the client in past agreements

How will LOYOC decide who wins the contract? 

LOYOC has a Tender Committee made up of at least three members who will open and evaluate all tenders received. This committee first checks that all tenders are complete and submitted on time.  Then they evaluate the tenders against the Selection Criteria listed above and select the supplier which offers the lowest price and best matches all the other Selection Criteria. Any supplier who matches one of the Exclusion Criteria will be rejected. 

Anti-Fraud Policy 

LOYOC has a zero-tolerance approach towards corruption and fraud in all its forms. LOYOC aims to prevent fraudulent activities and to respond to any allegations or potential fraud swiftly and effectively. If the bidder or any member of staff is aware of any corrupt or fraudulent activities in relation to this procurement process, they are requested to report it to info@loyocameroon.org immediately.  

Anti-Privacy Policy 

If you decide to submit a tender to this call, please note that LOYOC will keep your information and offer for at least 10 years as it is legally required, as supporting documentation for our donors, even if you are not selected for the contract. For more information about our privacy practices please visit www.loyocameroon.org. 

Payment Upon Delivery 

Bidders should be aware that if they are selected for this contract, payments for delivery will ONLY be made after every delivery and following the submission of an invoice. 

Specific requirements for tenders 

All prices should be quoted in FCFA, exclusive of VAT 

Instructions for submitting tenders 

Tenders should be submitted via email to info@loyocameroon.org  with the subject “Tender for the Supply of Farm Tools and Assorted Materials” and the tender reference: LYC-2024-11 

0R 

At LOYOC’s Head office situated behind MTN Accacia, Yaounde – Cameroon, in a sealed envelop addressed to;  

The Executive Director 

Local Youth Corner Cameroon 

LYC-2024-11: Tender for the Supply of Farm Tools and Assorted Materials 

For inquiries, call the number +237 650 906 256 

Deadline: Tenders must be submitted no later than 25/11/2024 at 5:00 PM. Tenders submitted after this time will not be considered. 

Language: All bids must be submitted in English. 

The submitted tender package must include: 

• The complete offer with total prices and relevant detail. 

• The signed declaration on honour confirming that the bidder does not match any of the exclusion criteria 

• A valid Taxpayers card (Attestation d’Immatriculation) 

• Companies must provide a copy of their company’s registration document, as proof of their nationality in compliance with the Rules of Nationality in Cameroon.  

• A Curriculum Vitae and/or Agency Profile, and a list of current contracts. 

• If the bidder has not previously worked with LOYOC before, they should provide at least two references of previous clients. 

 

Tenders that are incomplete or not submitted as described above will be excluded. 

If you have questions about the terms of reference or invitation to tender requirements, please send these in writing to m.belvis@loyocaneroon.org.